The principles of the Committee are set out below based on the Amaravati Lay Buddhist Association and this Constitution is reviewed periodically.
Constitution We maintain a constitution which describes our basic purpose and aims, our processes, and our Committee roles.
Our statement of aims from the Constitution
To support a community of lay practitioners
To develop experience of Buddhist practice.
To disseminate Buddhist teachings.
To support contact with the ordained Sangha
To evolve a framework to support lay practice.
Buddhist Practice We regard the organisation and participation in all our activities, including our business meetings, as part of our practice, seeking always to apply Buddhist principles. This is our overriding principle.
Committee Membership Those who volunteer their time and expertise to the Committee do so from a motive of generosity, a key practice on the Buddhist path. We welcome help, of whatever scale, from all who wish to offer their support to the Committee. The Committee has a number of full member positions, and effectively an unlimited number of associate roles.
Committee Roles We adopt a flexible approach to Committee roles which reflects both the skills offered and our wish to provide opportunities for those who are interested. For example, we cycle the role of Chair every ‘few’ meetings. We aim to share tasks as equitably as possible to avoid overloading one or two members.
Development of Skills We encourage members to develop and use their skills and expertise to further the aims of the association. This encouragement may include constructive feedback, mentoring (by agreement), and attendance at workshops, interfaith or other UK Buddhist organizations, and courses.
Inclusivity We actively encourage people to join the Committee and to play a part in organising and leading days of practice and retreats, according to their willingness and ability, without putting pressure on them to do so, irrespective of gender, race, disability, sexual orientation or social background. We consider whether the composition of our Committee reflects the make up of our membership, and bear this in mind when a vacancy arises. Our meetings are open (subject to prior notification) to any Group member.
Consensus We rarely use voting to reach a decision, always preferring consensus and agreement. In arriving at consensus, it is important that everyone’s view is heard. It is natural and healthy that not everyone will agree, and may never see things the same way. However, we have found that a willingness to find a common way forward will overcome differences and a consensus can be found.
Mutual support and respect We try to work together both as a Committee and as a coherent and healthy community. Leaders seek feedback from their events. We are willing to offer correction and be corrected. We welcome constructive feedback on any publication, minutes, or our web site. At the start of our meetings we consider Members who are suffering or in difficulty.
Consultation We try to consult wherever possible, rather than act independently. We delegate authority where appropriate. We ensure that proposed actions on behalf of the Committee are discussed or communicated within the Committee beforehand. Any Group document or information is circulated to all Committee members. We gain prior agreement for any changes which may impact the monastic Sangha.
Communication We aim to provide full information on our events and programme via email bulletins, our website and online media, posters, and occasionally by post.
Over the last few years the Group has changed and is currently meeting weekly (every Friday) and offering a variety of activities. In particular, it has started to organise and run its own retreats, and, increasingly, schools and youth organisations are requesting members to come and talk about Buddhism, Mindfulness and Meditation. These activities mean that the group will be coming into contact with children, young people and vulnerable adults. The Buddhist Group must ensure that it is doing all it can to protect the most vulnerable members of our society.
Safeguarding is about protecting children, young people and vulnerable adults from abuse or neglect and everyone in society is considered responsible for their safety. Everyone in society is responsible for the safety of children, young people and vulnerable adults.
The Group Safeguarding Policies are for those members who have been authorised by the Group Steering committee to facilitate retreats and represent the Group at Schools and youth organisations and will guide the authorised member in what to do if they have concerns about a child, person or vulnerable adult.
Safeguarding Policies ensure that the Group functions as a responsible organisation. Additionally, in the future, should the Group decide to apply for funding, public liability insurance or charitable status, it will need to have safeguarding policies and procedures in place.
Child Protection Policy
Edition: 04 January 2014
1.1 It is recognised that the BUDDHIST GROUP members are not likely to be working directly with children, but rather with organisations working with them. However, in line with the ethics of the BUDDHIST GROUP to promote good practice, it is felt important to adopt a Child Protection Policy to cover those situations where a member may be alone with a child or a child confide in them regarding a situation where the child needs help and guidance.
1.2 The following guidelines have been prepared to outline procedures to safeguard both children with whom the BUDDHIST GROUP members may come into contact, and members themselves.
1.3 The fundamental concern is the safety and well-being of the child. The following guidelines have been prepared to give guidance on the following: 1.3.1 Procedures Following Allegation or Suspicion of Child Abuse 1.3.2 Protecting Children from Abuse and members from Allegations of Abuse 1.3.3 Further Precautions 1.3.4 Contact Numbers
2.1 All allegations and any suspicions to be referred to Children & Families Services no matter how insignificant they seem to be, or when they occur.
2.2 Members must take the following action as soon as possible and no later than 24 hours after any incident or grounds for suspicion arise.
2.3 Make a written note of dates time, facts, observations, verbatim speech if possible, what is said to have happened and what was seen, when incident occurred and details of any witnesses. Children should not be asked further questions at this stage as this could be considered to be leading the child. 2.3.1 Ensure that the correct details of the young person ( name, address and that of their parent/guardian) are correct.
2.4 Discuss the concerns with the BUDDHIST GROUP Safeguarding Lead or a Member of the Steering Committee.
2.5 Contact the Duty Officer at the local Children & Families Services Office Team: 2.5.1 Ask for the Duty Officer and indicate wish to discuss a matter of Child Protection concern 2.5.2 Ask for the name of person to whom you are speaking 2.5.3 Report the concern (no information to be filtered or withheld) but no personal details which could identify the family should be exchanged at this time. 2.5.4 Receive advice on what action is necessary 2.5.5 State intent to advise the Steering Committee before any action taken 2.5.6 Ask if anyone else should be informed
2.6 After consultation with the Local Children & Family Services take agreed action, record action taken and outcome and report back to the Steering Committee and to Children & Families Services.
2.7 Take no further action unless advised to do so by Children & Families Services and follow the same procedure as above.
3. PROTECTING CHILDREN FROM ABUSE AND MEMBERS FROM ALLEGATIONS OF ABUSE
3.1 Members should not: 3.1.1 Spend excessive amounts of time alone with children away from others 3.1.2 Take children alone in a car on journeys, however short 3.1.3 Take children to their home
3.2 Should occasions arise where the above is unavoidable the full knowledge and consent of a member of the Steering Committee and/or the children’s parents should be obtained.
3.3 Members should also not: 3.3.1 Engage in rough physical games – apart from structured sports activities 3.3.2 Engage in sexually provocative games. 3.3.3 Allow or engage in inappropriate touching in any form 3.3.4 Allow children to use inappropriate language unchallenged 3.3.5 Make sexually suggestive comments about or to a child, even in fun 3.3.6 Let allegations that a child makes go unchallenged or unrecorded 3.3.7 Do anything of a personal nature for children i.e. washing/bathing, toileting
4. FURTHER PRECAUTIONS
4.1 All BUDDHIST GROUP members likely to be in a position to work directly with children will be enhanced DBS (CRB) checked.
4.2 BUDDHIST GROUP Policies and Procedures are reviewed regularly. Necessary changes that are identified in the interim period through changes in legislation or local children and families procedures will be made as required.
5. CONTACT NUMBERS If you think someone is at immediate risk of harm:- Contact the emergency services in the first instance by calling 999. If the child is not at immediate risk contact one of the following numbers, stating you wish to report a Child Protection concern:-
Kent County Council- on 03000 41 61 61
Medway Council - on 01634 333 111
Kent and Medway out of hours service - on 03000 41 91 91
Vulnerable Adults Policy
Edition: 04 January 2014
1.1 The purpose of this policy is to outline the duty and responsibility of members working on behalf of the BUDDHIST GROUP in relation to Safeguarding Vulnerable Adults.
1.2 All adults have the right to be safe from harm and must be able to live free from fear of abuse, neglect and exploitation.
“Abuse is a violation of an individual’s human and civil rights by any other person or person’s” - Kent and Medway Safeguarding Vulnerable Adults (2010)
2.1 To explain the responsibilities that the BUDDHIST GROUP and its members have in respect of vulnerable adult protection.
2.2 To provide members with an overview of vulnerable adult protection
2.3 To provide a clear procedure that will be implemented when vulnerable adult protection issues arise.
3.1 For the purpose of this policy ‘adult’ means a person aged 18 years or over.
3.2 What do we mean by abuse?
3.2.1 Abuse of a vulnerable adult may consist of a single act or repeated acts. It may occur as a result of a failure to undertake action or appropriate care tasks. It may be an act of neglect or an omission to act, or it may occur where a vulnerable person is persuaded to enter into a financial or sexual transaction to which they have not, or cannot, consent. Abuse can occur in any relationship and may result in significant harm to, or exploitation of, the individual.
3.2.2 Concerns about abuse may be raised and reported to the social services agency as a result of a single incident or repeated incidents of abuse. However for some clients the issues of abuse relate to neglect and poor standards of care. They are ongoing and if ignored may result in a severe deterioration in both physical and mental health and even death.
3.2.3 Anyone who has concerns about poor care standards and neglect in a care setting may raise these within the service, with the regulatory body and/or with the social services agency.
3.2.4 Where these concerns relate to a vulnerable adult living in their own home, with family or with informal carers they must be reported to the social services agency. These reports must be addressed through the adult protection process and a risk assessment must be undertaken to determine an appropriate response to reduce or remove the risk.
3.3 Who is included under the heading 'vulnerable adult?'
3.3.1 An Adult (a person aged 18 or over) who 'is or may be in need of community care services by reason of mental or other disability, age or illness; and who is or may be unable to take care of him or herself, or unable to protect him or herself against significant harm or exploitation'. (Definition from 'No Secrets' March 2000 Department of Health)
3.3.2 This could include people with learning disabilities, mental health problems, older people and people with a physical disability or impairment. It is important to include people whose condition and subsequent vulnerability fluctuates. It may include an individual who may be vulnerable as a consequence of their role as a carer in relation to any of the above.
3.3.3 It may also includevictims of domestic abuse, hate crime and anti social abuse behaviour. The persons’ need for additional support to protect themselves may be increased when complicated by additional factors, such as, physical frailty or chronic illness, sensory impairment, challenging behaviour, drug or alcohol problems, social or emotional problems, poverty or homelessness.
3.3.4 Many vulnerable adults may not realise that they are being abused. For instance an elderly person, accepting that they are dependent on their family, may feel that they must tolerate losing control of their finances or their physical environment. They may be reluctant to assert themselves for fear of upsetting their carers or making the situation worse.
3.3.5 It is important to consider the meaning of 'Significant Harm'. The Law Commission, in it's consultation document 'Who Decides,' issued in Dec 1997 suggested that; 'harm' must be taken to include not only ill treatment (including sexual abuse and forms of ill treatment which are not physical), but also 'the impairment of, or an avoidable deterioration in, physical or mental health; and the impairment of physical, intellectual, emotional, social or behavioural development'.
4 LEGAL FRAMEWORK
4.1 Kent and Medway Multi-Agency Adult Protection Policy, Protocols and Guidance ( May 2005): www.kent.gov.uk and follow links to Adult Protection
4.2 Human Rights Act 1998, the Mental Capacity Act 2005 and Public Interest Disclosure Act 1998
4.3 Data Protection Act 1998, Freedom on Information Act 2000, Safeguarding Vulnerable Groups Act 2006, Deprivation of Liberty Safeguards, Code of Practice2008
4.4 The Mental Capacity Act 2005, covering England and Wales, provides a statutory framework for people who lack capacity to make decisions for themselves, or who have capacity and want to make preparations for a time when they may lack capacity in the future. It sets out who can take decisions, in which situations, and how they must go about this.
4.5 The Human Rights Act 1998 gives legal effect in the UK to the fundamental rights and freedoms contained in the European Convention on Human Rights (ECHR).
4.6 The Public Interest Disclosure Act 1998 (PIDA) created a framework for whistle blowing across the private, public and voluntary sectors. The Act provides almost every individual in the workplace with protection from victimisation where they raise genuine concerns about malpractice in accordance with the Act’s provisions.
5 THE ROLE OF MEMBERS
5.1 All members authorised to work on behalf of the BUDDHIST GROUP have a duty to promote the welfare and safety of vulnerable adults.
5.2 Members may receive disclosures of abuse and observe vulnerable adults who are at risk. This policy will enable members to make informed and confident responses to specific adult protection issues.
6 TYPES OF ABUSE
6.1 Abuse may consist of a single act or repeated acts. It may be physical, verbal or psychological, it may be an act of neglect or an omission to act, or it may occur when a vulnerable person is persuaded to enter into a financial or sexual transaction to which he or she has not consented, or cannot consent.
6.2 Abuse can occur in any relationship and it may result in significant harm to, or exploitation of, the person subjected to it.
6.3 The Department of Health in its ‘No Secrets’ 2000 report suggests the following as the main types of abuse:
6.3.1 Physical abuse - including hitting, slapping, pushing, kicking, misuse of medication, restraint, or inappropriate sanctions.
6.3.2 Sexual abuse - including rape and sexual assault or sexual acts to which the vulnerable adult has not consented, or could not consent or was pressured into consenting.
6.3.3 Psychological abuse - including emotional abuse, threats of harm or abandonment, deprivation of contact, humiliation, blaming, controlling, intimidation, coercion, harassment, verbal abuse, isolation or withdrawal from services or supportive networks.
6.3.4 Financial or material abuse - including theft, fraud, exploitation, pressure in connection with wills, property or inheritance or financial transactions, or the misuse or misappropriation of property, possessions or benefits.
6.3.5 Neglect and acts of omission - including ignoring medical or physical care needs, failure to provide access to appropriate health, social care or educational services, the withholding of the necessities of life, such as medication, adequate nutrition and heating.
6.3.6 Discriminatory abuse - including race, sex, culture, religion, politics, that is based on a persons disability, age or sexuality and other forms of harassment, slurs or similar treatment, hate crime.
6.3.7 Institutional abuse - Institutional abuse although not a separate category of abuse in itself, requires specific mention simply to highlight that adults placed in any kind of care home or day care establishment are potentially vulnerable to abuse and exploitation. This can be especially so when care standards and practices fall below an acceptable level as detailed in the contract specification.
6.3.8 Multiple forms of abuse - Multiple forms of abuse may occur in an ongoing relationship or an abusive service setting to one person, or to more than one person at a time, making it important to look beyond single incidents or breaches in standards, to underlying dynamics and patterns of harm. Any or all of these types of abuse may be perpetrated as the result of deliberate intent and targeting of vulnerable people, negligence or ignorance.
6.4 Domestic abuse
6.4.1 Home Office Definition 2004
‘Any incident of threatening behaviour, violence or abuse (psychological, physical, sexual, financial or emotional) between adults who are, or have been intimate partners or family members, regardless of gender or sexuality.’
6.4.2 Women’s Aid Definition
‘Domestic violence is physical, sexual, psychological or financial violence that takes place within an intimate or family-type relationship and that forms a pattern of coercive and controlling behaviour. This can also include forced marriage and so-called “honour crimes”. Domestic violence may include a range of abusive behaviours, not all of which are in themselves inherently “violent”.
6.4.3 Most research suggests that domestic violence occurs in all sections of society irrespective of race, culture, nationality, religion, sexuality, disability, age, class or educational level.
6.4.4 Both definitions would therefore also include incidents where extended family members may condone or share in the pattern of abuse e.g. forced marriage, female genital mutilation and crimes rationalized as punishing women for bringing ‘dishonour’ to the family.
6.4.5 It is important to recognise that Vulnerable Adults may be the victims of Domestic Abuse themselves or be affected by it occurring within their household. This is likely to have a serious effect on their physical and mental wellbeing.
6.4.6 Where Vulnerable Adults are victims of Domestic Abuse, they may need extra support to plan their future. The violence or threat of violence may continue after a victim has separated from the abuser. It is important to ensure that all the vulnerable people in this situation have appropriate support to enable them to maintain their personal safety.
6.4.7 A separate Domestic Abuse Protocol is in place between Police, Social Services and Health.
6.4.8 Incidents reported by the police through the domestic abuse protocols will be addressed under the adult protection processes if it is considered that a vulnerable adult may be at risk of abuse. (See Joint Police, Social Services and Health protocol for dealing with cases of domesticabuse where vulnerable adults are involved)
7.1 It is essential that the needs of any children within an abusive or domestic violence situation where there is a vulnerable adult involved are considered and acted upon. Please contact the Lead for Safeguarding or member of the Steering Committee and/or the local social services Safeguarding Children’s team.
8 PROCEDURE IN THE EVENT OF A DISCLOSURE
8.1 It is important that vulnerable adults are protected from abuse. All complaints, allegations or suspicions must be taken seriously.
8.2 This procedure must be followed whenever an allegation of abuse is made or when there is a suspicion that a vulnerable adult has been abused.
8.3 Promises of confidentiality must not be given as this may conflict with the need to ensure the safety and welfare of the individual.
8.4 A full record shall be made as soon as possible of the nature of the allegation and any other relevant information.
8.5 This must include information in relation to the date, the time, the place where the alleged abuse happened, your name and the names of others present, the name of the complainant and, where different, the name of the adult who has allegedly been abused, the nature of the alleged abuse, a description of any injuries observed, the account which has been given of the allegation.
9 RESPONDING TO AN ALLEGATION
9.1 Any suspicion, allegation or incident of abuse must be reported to the designated Safeguarding Lead or Member of the Steering Committee on that day where possible.
9.2 The nominated member of group shall telephone and report the matter to the appropriate local adult social services duty social worker. A written record of the date and time of the report shall be made and the report must include the name and position of the person to whom the matter is reported. The telephone report must be confirmed in writing to the relevant local authority adult social services department within 24 hours.
10 RESPONDING APPROPRIATELY TO AN ALLEGATION OF ABUSE
10.1 In the event of an incident or disclosure:
Make sure the individual is safe
Assess whether emergency services are required and if needed call them
Offer support and reassurance
Ascertain and establish the basic facts
Make careful notes and obtain agreement on them
Ensure notation of dates, time and persons present are correct and agreed
Take all necessary precautions to preserve forensic evidence
Follow correct procedure
Explain areas of confidentiality; immediately speak to your manager for
Support and guidance
Explain the procedure to the individual making the allegation
Remember the need for ongoing support.
Confront the alleged abuser
Be judgmental or voice your own opinion
Be dismissive of the concern
Investigate or interview beyond that which is necessary to establish the basic facts
Disturb or destroy possible forensic evidence
Consult with persons not directly involved with the situation
Ask leading questions
Ignore the allegation
Elaborate in your notes
10.2 It is important to remember that the person who first encounters a case of alleged abuse is not responsible for deciding whether abuse has occurred. This is a task for the professional adult protection agencies, following a referral.
11.1 Vulnerable adult protection raises issues of confidentiality which must be clearly understood by all.
11.2 All members have a responsibility to share relevant information about the protection of vulnerable adults with professionals from statutory organisations, particularly investigative agencies and adult social services.
11.3 Clear boundaries of confidentiality will be communicated to all.
11.4 All personal information regarding a vulnerable adult will be kept confidential. All written records will be kept in a secure area for a specific time as identified in data protection guidelines. Records will only record details required in the initial contact form.
11.5 If an adult confides in a member of the group and requests that the information is kept secret, it is important that the member tells the adult sensitively that he or she has a responsibility to refer cases of alleged abuse to the appropriate agencies.
11.6 Within that context, the adult must, however, be assured that the matter will be disclosed only to people who need to know about it.
11.7 Where possible, consent must be obtained from the adult before sharing personal information with third parties. In some circumstances obtaining consent may be neither possible nor desirable as the safety and welfare of the vulnerable adult is the priority.
11.8 Where a disclosure has been made, staff must let the adult know the position regarding their role and what action they will have to take as a result.
11.9 Members must assure the adult that they will keep them informed of any action to be taken and why. The adults’ involvement in the process of sharing information must be fully considered and their wishes and feelings taken into account.
11.10 This policy needs to be read in conjunction with other policies for the organisation including:
Safeguarding children and young people
12 THE ROLE OF KEY INDIVIDUAL AGENCIES
12.1 Adult Social Services
12.1.1 The Department of Health’s recent ‘No secrets’ guidance document requires that authorities develop a local framework within which all responsible agencies work together to ensure a coherent policy for the protection of vulnerable adults at risk of abuse.
12.1.2 All local authorities have a Safeguarding Adults Board, which oversees multi-agency work aimed at protecting and safeguarding vulnerable adults. It is normal practice for the board to comprise of people from partner organisations who have the ability to influence decision making and resource allocation within their organisation.
12.2 The Police
12.2.1 The Police play a vital role in Safeguarding Adults with cases involving alleged criminal acts. It becomes the responsibility of the police to investigate allegations of crime by preserving and gathering evidence. Where a crime is identified, the police will be the lead agency and they will direct investigations in line with legal and other procedural protocols.
12.3 ROLE OF THE SAFEGUARDING LEAD
12.3.1 The role of the Safeguarding Lead is to deal with all instances involving adult protection that arise within the organisation. They will respond to all vulnerable adult protection concerns and enquiries.
12.3.2 The designated Safeguarding Lead for the BUDDHIST GROUP is Pam Warner. Should you have any suspicions or concerns relating to Adult Protection, contact Pam Warner or a member of the Steering Committee.
12.4 ROLE OF THE STEERING COMMITTEE
12.4.1 The role of the Steering Committee is to support the members involved with the incident and to ensure the correct procedures are followed.
12.4.2 The Steering Committee must ensure that all member authorised to facilitate events for the BUDDHIST GROUP are familiar with the vulnerable adult protection procedures and ensure that all staff undertakes training, where appropriate.
12.5.1 Training will be provided, as appropriate, to ensure that staff are aware of these procedures. Specialist training will be provided for the member of staff with vulnerable adult protection responsibilities.
12 REFERENCES, INTERNET LINKS AND FURTHER SOURCES OF INFORMATION
12.1 ‘No Secrets’ report
12.1.1 The first national policy developed for the protection of vulnerable adults, for use by all health and social care organisations and the police. It introduced guidance around local multi-agency arrangements and was issued under Section 7 of the Local Authority Social Services Act 1970. Its implementation is led by local authorities with social services responsibilities.